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Now Hiring Office Administrator at Key Staff Pro

Office Administrator

Location: Northwest Suburbs

Salary: up to $60k

About the job

KeyStaff Professionals is seeking an experienced and detail-oriented Office Administrator for a growing company in the Northwest Suburbs.  This role will provide day-to-day support for leadership and operations.  This dynamic role involves executive support, facilities coordination, vendor management, office communications, and event planning.

Job Summary

  • Manage executive calendars, schedule meetings, and prepare presentations and legal documents.
  • Serve as liaison with property managers and vendors to oversee office maintenance and repairs.
  • Coordinate employee workspace setup, office furniture, and equipment needs.
  • Partner with IT and Real Estate teams to provide administrative support for equipment leasing, renovations, and office upgrades.
  • Manage front desk operations and provide backup coverage as needed.
  • Organize company-wide meetings and staff events.
  • Draft and distribute internal communications; maintain process documentation.
  • Support budgeting for office needs and manage inventory of printed materials and supplies.

Job Qualifications:

  • High school diploma required; associate degree in business preferred.
  • Minimum 5 years of experience in administration or customer service.
  • Strong organizational, communication, and multitasking skills.
  • Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
  • Discreet with confidential information; proactive and dependable.

Midwest Staffing Group & KeyStaff Professionals prohibits discrimination against any employee or applicant for employment because of race, color, religion, creed, age, sex, national origin, ancestry, marital status, familial status, disability, sexual orientation, gender identity, gender expression, veteran status, genetic information, status with regard to public assistance, and any other characteristics protected by applicable state, federal and/or local laws.

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